Guides

Invoicing guides & resources

Practical, jargon-free advice on invoicing, payment terms and getting paid — written for freelancers and small businesses. Every guide is free to read, with no signup.

Invoicing basics

How to Create a Professional Invoice: A Step-by-Step Guide

A practical walkthrough of building an invoice from scratch: numbering, line items, tax, totals and the details that quietly decide whether you get paid on time.

6 min read · Start here

Invoicing basics

The fundamentals — what to send, and what goes on it.

Invoicing basics

How to Create a Professional Invoice: A Step-by-Step Guide

A practical walkthrough of building an invoice from scratch: numbering, line items, tax, totals and the details that quietly decide whether you get paid on time.

6 min read →Invoicing basics

What to Include on an Invoice: The Complete Checklist

Every field a professional invoice needs, why each one exists, and the optional extras that quietly reduce payment delays.

6 min read →Invoicing basics

Invoice vs Receipt vs Bill: What’s the Difference?

Three documents that get used interchangeably and shouldn’t be. Here is what each one actually means, and which to send when.

Payments & terms

Terms, deposits and advance payment documents.

Payments & terms

Payment Terms Explained: Net 15, Net 30 and Net 60

What the Net terms really mean, how the countdown is calculated, and how to choose terms that protect your cash flow without scaring clients away.

6 min read →Payments & terms

Should You Charge a Deposit? A Guide to Upfront Payment

Deposits are the simplest protection a small business has. Here is how much to ask for, when to ask, and how to raise it without losing the job.

6 min read →Payments & terms

Proforma Invoice vs Commercial Invoice: When to Use Each

One is a preview, the other is a legal demand for payment. Confusing them causes accounting errors and customs delays — here is the distinction.

Freelancing

Invoicing when you work for yourself.

How to Invoice as a Freelancer: A Beginner’s Guide

Everything you need to send your first freelance invoice with confidence — from numbering and terms to what to do about tax and record-keeping.

Getting paid

Reducing late payments, and what to do about them.

How to Get Clients to Pay Invoices on Time

Late payment is usually a process problem, not a character problem. Here are the changes that actually move your average payment time.

6 min read →Getting paid

What to Do When a Client Doesn’t Pay Your Invoice

A step-by-step escalation plan for an invoice that has gone unpaid — starting with the boring checks that resolve most cases.

7 min read →Getting paid

How to Write a Late Payment Reminder (With Examples)

Four reminder emails you can copy and adapt, from a gentle pre-due-date nudge through to a formal final notice.

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